Privacy Policy

PRIVACY POLICY


1. INTRODUCTION


I am Geoffrey Caesar, a solicitor of England and Wales. I am committed to protecting your privacy and handling your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Data (Use and Access) Act 2025, and the Privacy and Electronic Communications Regulations. This policy explains how I collect, use, and safeguard your personal data when you visit this website or contact me for legal services.


2. DATA CONTROLLER CONTACT DETAILS


  • Name: Geoffrey Caesar
  • Email: geoffrey@geoffreycaesar.com
  • Postal Address: 3rd Floor, 45 Albemarle Street, Mayfair, London W1S 4JL


3. INFORMATION COLLECTED


  • Information you provide: I collect personal data that you voluntarily provide, such as your name, contact details, and information relating to your enquiry or legal matter, when you submit a contact or enquiry form, book a consultation, or communicate with me by email or telephone.
  • Technical information: When you visit this website, certain technical data (such as your IP address, browser type, pages visited, and date/time of access) may be collected automatically. This information is aggregated and not used to identify you personally, except where required for security or legal compliance.


4. LAWFUL BASES AND PURPOSES OF PROCESSING


Your personal data is processed only where there is a lawful basis, including:


  • Responding to enquiries and consultation requests.
  • Providing legal services or taking steps at your request before engagement.
  • Managing client onboarding and administration.
  • Improving website functionality and user experience.
  • Complying with legal and regulatory obligations.


Processing may be based on the performance of a contract, compliance with legal obligations, recognised legitimate interests, or your consent where applicable.


5. USE OF THIRD-PARTY PROCESSORS


I use Clio Grow, a secure, cloud-based client intake and practice management platform provided by Themis Solutions Inc., to manage enquiries, consultations, and client onboarding. Personal data submitted via website forms is processed and stored within Clio’s secure systems, which are hosted within the European Union. Clio acts as a data processor and applies appropriate technical and organisational safeguards, including encryption in transit and at rest.


6. COOKIES


This website uses cookies to ensure basic functionality and to analyse website usage:


•    Strictly necessary cookies enable core site features (such as forms).

•    Performance/analytics cookies help me understand how visitors use the site in an anonymised, aggregated way.

•    No advertising or targeting cookies are used.


You can control cookies through your browser settings or by using the simple objection mechanism provided. Disabling cookies may affect site functionality.


7. SHARING OF INFORMATION


Your personal data is not sold or shared for marketing purposes. Information may be shared only where necessary, including with:


1.    Service providers such as Clio and IT/email providers (under confidentiality and data protection obligations).

2.    Professional advisers (e.g., accountants or insurers).

3.    Authorities where disclosure is required by law.


If the practice is reorganised or transferred in the future, personal data will only be transferred subject to appropriate safeguards.


8. DATA SECURITY


I implement reasonable technical and organisational measures to protect your information from unauthorised access, loss, or misuse. This includes encrypted website connections (HTTPS) and secure third-party systems. While no method of electronic transmission is completely secure, safeguards are regularly reviewed and updated.


9. DATA RETENTION


Personal data is retained only for as long as necessary:


•    Client files are typically retained for at least six years after the end of a matter, in line with legal and regulatory requirements.


•    Enquiry data where no engagement follows is usually retained for up to 12 months.


Data is reviewed periodically and deleted or anonymised when no longer required.


10. YOUR RIGHTS


Under data protection law, you have rights, including to:


•    Access your personal data.

•    Request correction of inaccurate data.

•    Request deletion (where legally permissible).

•    Restrict or object to processing.

•    Request data portability (where applicable).

•    Withdraw consent at any time (where processing is consent-based).


You can exercise these rights using the contact details above. I will respond within one month, subject to lawful extensions or requests for further information.


11. CONFIDENTIALITY AND LEGAL PROFESSIONAL PRIVILEGE


As a solicitor, I am bound by professional duties of confidentiality and legal professional privilege. Information you provide in connection with legal advice is protected and may be withheld from disclosure in response to data subject access requests, where permitted by law.


12. INTERNATIONAL TRANSFERS


If personal data is transferred outside the UK, I ensure that appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses, to protect your information.


13. COMPLAINTS


If you are unhappy with how your personal data has been handled, you have the right to complain to the Information Commissioner’s Office (ICO):


•    Website: ico.org.uk

•    Telephone: 0303 123 1113

•    Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF


You are encouraged to contact me first so that any concerns can be addressed promptly.